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HEAP BRIDGE VILLAGE PRIMARY SCHOOL

School Risk Assessments

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 While we do not intend to publish all our risk assessments online, we decided to move some of our generic risk assessments to our website during the coronavirus pandemic in 2020. By doing so, this increases our effectiveness in ensuring all stakeholders are informed with the most up to date information regarding our health and safety practices in key areas across school.

 

ALL RISK ASSESSMENTS below should be read alongside our Covid-19 Risk Assessment.

People who might be harmed:  staff & pupils (wider community)

Assessment date: September 2020

Latest review date: September 2020

Are there any special considerations needed for new & expectant mothers or persons under 18, etc.   

See individual areas noted below

Names of all involved in assessment process: Headteacher, SLT, Govs & all school based staff (inc. Dolce & FM staff)

Headteacher authentication:

Mr. M. Cockcroft

 

Quick links:

 

Covid-19 - see here for detailed risk assessment

 

All staff

Office staff (additional risks)

Break/lunchtime supervision (additional risks)

After school provision (additional risks)

Caretaker & cleaners 

(for additional risks see separate FM risk assessments)

Kitchen staff

(for additional risks see separate Dolce risk assessments)

Lone Working

Use of Photocopier

Stress Management

 

Curriculum (inside school)

Communal Areas - External (inc. Site/Outdoor Play/Pond)

Communal Areas – Internal

Extra Curricular Activities (inc. One Off Events/Local Visits)

 

Fire (inc. Evacuation Procedures)

Security / Violence and Aggression

Legionella (see Water Management File)

Administration of Medicines

 

Safeguarding Children (see Site Security Policy)

Information re: One Off Risk Assessments i.e. pupils returning to school with fractured bone...

 

Key:

Red: Hazard / risk identified

Black: Current precautions

Green: Further improvement action needed

 

All Staff

Slips, Trips or falls – floors / stairways / corridors

  • Electrical cables from computers, chargers etc. tucked neatly away.
  • Cabinet/cupboard drawers/doors kept closed when not in use.
  • Corridors and fire routes to be kept clear of obstructions.
  • Floors cleaned regularly. Spillages reported and cleaned up immediately by cleaner/caretaker/available staff.
  • Maintenance carried out regularly. Faults and damage reported and repaired as soon as possible.
  • Ensure cable is out of way when moving portable electrical appliances.

 

Manual Handling- Moving heavy, large or awkward items (including deliveries)

  • Trolley provided to transport heavy loads (see caretaker).
  • Only light items to be stored at high level and on top of cabinets.
  • Only nominated staff to move specialist items such as computers, desks, etc (see SLT for guidance)
  • Step ladders/elephants foot provided to reach shelves above shoulder height and staff instructed to use them.
  • Caretaker asked to move paper to store room (use of trolley).
  • Two people to change water bottles in dispenser.
  • Manual handling training for caretaker

Electrical equipment / Electrocution / Electric shock / Fire

  • All portable electrical equipment inspected annually by a competent person.
  • All staff are expected to report faults or damage to equipment or sockets to caretaker using the defect reporting procedure (Google form link available seperately).
  • New staff to be informed not to bring in their own electrical equipment to use unless these are brand new or will be tested under the contract.

Occupational/personal stress / workloads / harassment/bullying /mental and physical fatigue / incidents of violence and aggression / bereavement/relationship issues

  • Line managers to review workloads and workplace issues through one to one interviews.
  • PPA time provided (for teachers).
  • Arrangements for the effective management of stress as outlined in the school safety policy to be followed.
  • Authority’s ‘Dignity at work policy’ to be followed by all staff.
  • Appropriate rest breaks and staff room provided.
  • Occupational health / councelling support available where necessary. 

The Headteacher and Senior Leadership Team have made a commitment to following the five key principles below:

  • Be proactive and make time to talk about how staff are feeling
  • Encourage open and honest conversations
  • Put support in place for staff and managers and make it widely available
  • Support relationships between colleagues and teams
  • Take stock/check the effect of these measures regularly

 

Working at height

  • Step ladders are provided and staff informed to use them for all tasks above floor level, eg putting up displays, removing boxes from high shelves.
  • Induction training to be provided to all new staff on the correct use of step ladders.
  • Staff informed not to use stools/chairs to reach high levels.

 Fire

  • Fire risk assessment completed separately.
  • Staff made aware of findings of fire risk assessment and procedures in place in the event of an emergency evacuation.

Personal safety / violent & aggressive visitors/intruders / handling money / lone working

  • See Covid-19 proceedures here
  • Security door/fob system in place. All visitors asked to sign in.
  • Home visits to be avoided where possible and only when authorised by the Heateacher/Deputy.
  • See lone working arrangements (noted below)

 

Substances hazardous to health i.e. chemicals used in curriculum based activities and in classrooms...

  • COSHH assessments for all substances used in school (for science lessons refer to CLEAPSS).
  • Chemicals correctly and securely stored as per manufacturers instructions and COSHH assessments.
  • Personal protective equipment provided for staff and pupils as outlined by manufacturers instructions and COSHH assessment

NOTE: The use of chemicals in lessons is not common practice. In all cases the Headteacher must be informed to ensure an adequate risk assessment.

 

Pupil behavioural issues – pupil restraint, moving and handling of pupils

  • Restraint avoided where possible.
  • Training provided in positive handling or Team Teach
  • LA policy on restraint and reporting of incidents to be adhered to.
  • Pupils informed of school behaviour policy.
  • Agreed sanctions in place.
  • School systems in place to support SEN pupils
  • Health Care plan in place for individual SEN pupils
  • Training provided in positive handling.
  • Head teacher to ensure that senior management support is available should an incident occur.

 First Aid

  • Staff should be aware of procedures for the provision of first aid during the school day, break and lunchtime times, including who is qualified, on duty and appropriate first aid provision/resources and thier location.
  • Posters displayed to remind staff and first aiders of basic arrangements in school.
  • School & LA accident reporting procedures adhered to.
  • If in doubt, staff should consult a member of the SLT.

 

 

Office Staff (additional risks)

Display screen equipment / musculoskeletal problems / eye problems

  • Standard desks and chairs provided for all office staff (staff to chose own)
  • All regular computer users to complete self assessment (September) as required by the Health and safety (Display Screen Equipment) Regulations.
  • Annual DSE assessments to highlight any additional modifications & equipment for individuals requiring them
  • Eyesight test procedure in place for DSE users.
  • Burser to ensure DSE assessments are completed by relevant staff at the start of each new school year.

 

Personal safety / violent & aggressive visitors/intruders / handling money / lone working

  • Protective screen between office and entrance.
  • Cassless school system ensure no cash is kept on the school site.

 

Office machines – Printer, shredder, photocopier (electrocution / electric shock / entrapment in machine / fire / allergic reaction to chemicals)

  • Visual inspection of equipment to be undertaken by staff before use.
  • Defective plugs, cables or equipment to be reported to caretaker using the defect reporting procedure (see Google form).
  • Printers and photocopiers are sited in well ventilated area.
  • Photocopiers have built in ozone filters.
  • Routine maintenance of photocopier is undertaken by contractor (arranged by school office).
  • Machines are always turned off before removing blockages.
  • Shredder bin emptied regularly.
  • Follow established procedures and manufacturers instructions when changing toner.
  • Induction training on the correct use of office machinery to be provided to all new staff.

 

 

Break/lunchtime supervision

Weather conditions: i.e. slips – wet or snow / sun exposure

  • In inclement weather lunchtime supervisors to be inside with children. Supervisors advised to dress appropriately for weather.
  • Hot and cold drinking water available.
  • DHT to implement rota for indoor/outdoor supervision duties.
  • Faults/litter issues to be reported to the Caretaker (via Google form).

Behaviour of pupils

  • Supervision of all play areas with particular emphasis on areas identified as high risk (outdoor play equipment, access and exit routes).

Children’s Play – flying footballs / running children / bikes and tripping over children

  • Pupils use designated areas for activities such as football (lower yard) and bike riding (EYs only).
  • Staff to be aware of potential hazards and pay attention at all times.
  • Staff to concentrate on pupils and the environment at all times.

 

After school provision (additional risks)

This area covers all after school provision provide by school staff. There are additional risk assessments for the before and after school club (The Hub) and for clubs provided by external providers.

Reduced staffing levels across the school

  • SLT member or member of teaching staff available on site to deal with any emergencies/issues.
  • Appropriate first aid cover available on site (FAaW/Paediatric).
  • Safeguarding officer (HT/DHT) available to deal with concerns (this may be remotely via telephone).

Possible restricted access to pupil records (via school MIS)

  • Sports coach/lead staff to keep pupil register, including emergency contact numbers.
  • Any activities to be appropriately planned, risk assessed and delivered to a high standard to reduce/minimise accidents.

Tranision points, ensuring safety of pupils

  • Register taken at start of activity against expected attendance.
  • Lead staff to handover pupils at the end of the session to parents.
  • Pupils attending the Hub should be escorted over to the club after all other pupils have been collected.
  • Where pupils are not collected within 5-10 minutes of the end of the session, children should be taken to the Hub while session lead contacts parents.
  • Where contact cannot be made, the DSL must be notified who will advise further.

 

 

 Lone Working

Lone working - working in school alone / in isolated locations / accident, injury, delayed assistance in emergency

  • Only agreed risk tasks to be undertaken, avoid high risk activities such as working at height.
  • Notify head teacher or deputy head teacher of start time and when finished.
  • Reduce time spent working alone so far as is reasonably practicable.
  • Means to summon assistance close to hand, mobile phone carried with relevant numbers stored in phone.
  • Notify staff on site of location / estimated duration of task if working on site remote from others.
  • Adequate security in place.
  • Access to site controlled g. through coded/fob doors etc.
  • Use of visitor badges / signing in system
  • Ensure all external doors / windows secured to prevent unauthorised access.
  • Do not allow access to unknown callers.
  • External lighting adequate
  • Key holders are strictly controlled and numbers kept to a minimum (those identified as at risk).
  • Consideration given to staff at increased risk i.e. new or expectant mothers, inexperienced staff etc. and lone working activities avoided where practicable.

 

Use of Photocopier

The photocopier is currently sited on the main corridor which is an escape route in the case of evacuation. Other electrical items are used from time to time on the main corridor i.e. laminators…

  • Covid-19... ALL STAFF must sanitise hands before using the photocopier to minimise the risk and spread of the SARS-Cov-2 virus.
  • The copier will be situated in the middle of the corridor so that the two classrooms affected by a potential fire have a relatively equal distance to an alternative escape route if the copier is the cause of the fire.
  • The copier (as it will be permanently turned on throughout the normal working day) will be positioned between fire resistant furniture to restrict the spread of fire. This will also ensure a degree of protection to people exiting from the classrooms.
  • A CO2 fire extinguisher will be available at each end of the corridor.
  • Other electrical items situated on the corridor will be turned off (at the plug) when not in use.
  • When in use all other electrical items will be supervised by an adult.
  • ALL STAFF TO ENSURE EXCESS COPY PAPER IS NOT LEFT on work surfaces or corridor to reduce spread of potential fire.